“Administrative leave” means the leave provided for in WMC 3.65.050.

“Appointment” means those methods by which a person is designated to fill a specific vacant position.

“Assignment” means the action taken to assign a position to an appropriate grade.

“Candidate” means a person who has applied for a position, and has been included on an eligibility list as being available for certification.

“Certification” means the referral of names of qualified candidates by the mayor to department heads for selection to a position in the classified service.

“Classification” means the process of obtaining adequate position descriptions, gathering necessary additional information, making comparison with other position descriptions, taking other necessary steps, and taking official action by assigning a position to a particular grade and pay range.

“Classified employees” means those employees who hold positions in the classified service of the city.

“Classified service” means all positions except for elective offices, the city clerk, the city attorney, temporary, intern, and nonregular hourly positions, positions filled by the mayor on a contractual basis, and confidential/managerial positions.

“Confidential/managerial positions” means those positions listed in WMC 3.85.010.

“Demotion” means the movement of an employee from a position in one grade to a position in another grade with a lower pay range.

“Domestic partner” means unmarried cohabitants living together in a marriage-like relationship.

“Employee” means any person who is in the employment of the city and who is subject to these rules and whose activities are directed by the city. Includes regular full-time, regular part-time, temporary, nonregular hourly, intern and probationary employees of the city, whether in a confidential/managerial position or in classified service.

“Examination” means objective evaluation of skills, experience, education and other characteristics demonstrating the ability of a person to perform the duties required of a position.

“Family member” means spouse, domestic partner, child, parent, grandparent, and siblings to include in-laws.

“Flex time” means a designated period (e.g., 7:00 a.m. to 6:00 p.m.) during which employees may choose their own eight-hour or 10-hour schedule, with the approval of the department head and the mayor.

“Grade” means a group of positions to which the same pay range applies.

“Job sharing” means two or more part-time employees sharing one full-time position in which the combination of hours worked by the employees does not exceed the hours of work for the position if the position were held by one full-time employee.

“Just cause” means sufficient justification exists for a proposed disciplinary action. Includes, but is not necessarily limited to, the following:

“Layoff” means removal from active work status of an employee for reasons usually beyond his or her control that usually do not reflect discredit on his or her service.

“Length of service” means the number of days of all service rendered by an individual during employment with the city, regardless of the position(s) occupied, as measured in accordance with this title.

“Night shift” means a shift which starts at or after 6:00 p.m. but before 4:00 a.m.

“Nonregular hourly employee” means an employee appointed to a nonregular hourly position. A nonregular hourly employee will not work more than 119 hours per month. A nonregular hourly employee serves at-will and may terminate his or her employment or be terminated at any time with or without cause, and for any reason or no reason. A nonregular hourly employee is not covered by any of the terms of this title and is not entitled to any of the rights and benefits provided to employees under this title unless expressly stated otherwise in specific provisions of this title. A nonregular hourly employee’s personnel file shall document the fact that the employee is not entitled to any of the rights and benefits provided to the employees under this title unless expressly stated otherwise in specific provisions of this title.

“Personnel rules” or “rules” means the terms and provisions of WMC Title 3.

“Personnel rules committee” means a committee selected by the mayor containing employees of the city with whom the mayor may consult from time to time regarding the rules contained in this title.

“Position” means the duties and responsibilities which comprise a particular job which are sufficiently similar with respect to scope of discretion and responsibility, minimum requirements of training, experience or skill, and such other characteristics that the same title, the same test of fitness (if any) and the same range of compensation apply.

“Promotion” means the movement of an employee from a position in one grade to a position in another grade having a higher pay range.

“Reemployment” means appointment of an employee in layoff status to a position in the same or a lower grade than the position in which that employee had previously obtained a regular appointment.

“Reemployment list” means a list of employees who have obtained a regular appointment and were subsequently laid off, and who have made written request for reemployment within one year from date of layoff.

“Regular appointment” means an appointment to a position after an employee has satisfactorily completed the probationary period applicable to his or her position.

“Rehire” means appointment of an employee to a position at any time following separation from the city in good standing, other than reemployment of an employee with reemployment rights as provided for in this title.

“Reinstatement” means replacement of an employee in a position in the same grade as the position occupied previously, when there has been no break in service, for one of the following reasons:

“Salary structure” means the pay ranges assigned to each grade included in the salary administration plan.

“Seasonal position” means an employee who is hired into a position for which the customary annual employment is six months or less and for which the period of employment begins each calendar year in approximately the same part of the year, such as summer or winter.

“Separation” or “separation from city service” means cessation of the work relationship between the city and an employee for any reason including, but not necessarily limited to, death, dismissal, termination, resignation, job abandonment, and retirement.

“Supervisor” means an employee who supervises other employees and whose job includes, but may not be limited to, the performance of some or all of the following functions with respect to other employees: to hire, transfer, suspend, layoff, recall, demote, promote, discharge, dismiss, assign duties, reward, discipline, direct, or respond to grievances, or recommend such actions to another supervisor.

“Suspension” means an enforced paid or unpaid leave for disciplinary reasons.

“Temporary employee” means an employee appointed to a temporary position of the city. Temporary employees are not covered or entitled to any of the rights and benefits provided to employees under this title unless expressly stated. This definition includes intern and nonregular hourly employees.

“Temporary position” means a position established for temporary assignment of up to 119 hours per month for the duration of the temporary assignment or 40 hours per week for up to 89 calendar days. Temporary employees who work for 40 hours per week for up to 89 calendar days must have a 13 week break in employment before being eligible for reemployment.

“Transfer” means a lateral movement from one position to another position in the same grade, without any break in service.

“Workday” means a scheduled daily work period in a scheduled workweek between the hours of 00:00:00 and 23:59:59 on the same day.

“Workweek” means the period from 00:00:00 Monday to the following 23:59:59 Sunday during which an employee is regularly scheduled to work, as further defined in WMC 3.60.010. (Ord. 22-15(AM) § 2, 2022; Ord. 16-01(AM) § 2, 2016; Ord. 14-16(AM) § 2, 2014; Ord. 11-39 § 4, 2011; Ord. 09-44 § 5, 2009; Ord. 08-29 § 3, 2008; Ord. 08-14(AM) § 2, 2008; Ord. 04-79 § 2, 2004; Ord. 03-33(SUB)(AM) § 2, 2003)