“City agency” means any department, division, office, board, commission, or other instrumentality of the city.

“City record” means any book, paper, file, account, writing, including drafts and memorializations of conversations, or other item, regardless of format or physical characteristics, that is developed or received by a city agency or by a private contractor for a city agency, and that is preserved for its informational value or as evidence of the organization or operation of the city agency; “city record” does not include a proprietary software program.

“Confidential information” means information whose disclosure is restricted by a city, state or federal statute, ordinance, regulation, rule or judicial decision.

“Litigation” or “involved in litigation” means a party to litigation or representing a party to litigation, including obtaining city records for the party.

“Requester” means a person who requests to inspect or obtain a copy of a city record. (Ord. 06-33 § 2, 2006; prior code § 2.76.010)