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A. Upon the timely filing of an appeal, and any determination required under WMC 16.36.060(C):

1. List of Interested Parties. The city clerk shall notify the city planner and the city attorney of receipt of the appeal application. The city planner shall provide the city clerk with a list and mailing labels for each interested party in the appeal within five business days of the request; and

2. Notice of Appeal. Upon timely receipt of the mailing labels of each interested party, the city clerk shall mail or personally serve notice of the appeal within five business days to each interested party, the appellant, the applicant if not the appellant, the city attorney and the city planner; if a party is represented by counsel the city clerk shall notify their counsel in lieu of the party.

B. Content of Notice. The notice of appeal shall include:

1. A brief description of the decision appealed;

2. A copy of the appellant’s appeal application; and

3. A statement that the record and documents relating to the appeal may be viewed on the city’s website after they have been compiled.

C. Appointment of Administrative Hearing Officer. The city clerk shall submit the items stated in subsections (B)(1) and (B)(2) of this section to the council by information memorandum at the next regular council meeting occurring at least 10 business days after the filing of an appeal. The submission also shall include the city clerk’s appointment of the administrative hearing officer for the appeal.

D. Record on Appeal. The city planner shall provide the city clerk with an electronic version of the record on the appeal within 20 business days after the filing of the appeal. The appeal record shall consist of the transcript of the proceedings before the planning commission, copies of all documentary evidence, memoranda and exhibits, correspondence and other written material submitted to the planning commission, and a copy of the final written decision of the planning commission. The record shall be organized in chronological order, paginated, and include a detailed table of contents.

E. Service of Record. Within 15 business days after receiving the entire appeal record from the city planner, the city clerk shall assemble the record and post the record on the city’s website, and notify the administrative hearing officer, the appellant, the applicant if not the appellant, the city attorney, the city planner, and each interested party who has requested to be notified, that the record is available for viewing on the city’s website: if a party is represented by counsel the city clerk shall notify the counsel in lieu of the party. The city clerk may accompany the notice with the notice required in subsection (F) of this section. Interested parties requesting a paper copy of the record shall be charged on a per page basis.

F. Notice of Hearing Date. The city clerk shall post a notice on the city’s website, at least 15 business days before written arguments are due, stating the nature of the appeal, the location of the property that is the subject of the appeal, the time and place of the hearing, and the date written arguments are due to the city clerk. The city clerk shall notify the administrative hearing officer, the appellant, the applicant if not the appellant, the city attorney, and the city planner; if a party is represented by counsel the city clerk shall notify the counsel in lieu of the party. The city clerk shall also send notice by regular mail to each interested party.

G. Written Arguments. An interested party must submit written argument with the city clerk on or before the due date for filing written argument. Written arguments submitted in a timely manner shall become part of the record on appeal. Within five business days after the date written arguments are due, the city clerk shall post the timely written arguments on the city’s website and notify the administrative hearing officer, the appellant, the applicant if not the appellant, the city attorney, the city planner, and each interested party who has requested to be notified, that the written arguments are available for viewing on the city’s website; if a party is represented by counsel the city clerk shall notify the counsel in lieu of the party. Interested parties requesting a paper copy of the written arguments shall be charged on a per page basis. (Ord. 15-22 § 5, 2015; Ord. 07-21 § 3, 2007; Ord. 06-29(AM) § 5, 2006; Ord. 04-72 § 5, 2004; Ord. 02-46(SUB)(AM) § 8, 2002)